Productivity prompts

Act as a productivity coach. Here is my task list for this week: [paste tasks with deadlines]. Sort it with the urgent-important matrix, suggest what to delegate or drop, and propose an order for tomorrow.

Plan my day from [start time] to [end time]. Fixed appointments: [appointments]. Tasks: [tasks with estimated durations]. Use time blocks, put deep work when I'm sharpest, which is [morning or afternoon], and leave buffers between blocks.

Break the project [project] into phases, milestones and concrete next actions that each take less than two hours. The deadline is [date] and I can work on it [hours per week]. Flag the riskiest step.

Here are short summaries of the emails in my inbox: [paste list]. Sort them into reply now, schedule, delegate and archive, and draft one-line replies for the reply-now group.

Guide me through a 20-minute weekly review. Ask me one question at a time about what I finished, what is stuck, upcoming deadlines and my priorities for [area of life or work], then summarize my plan for next week in a short list.

I want to build the habit of [habit]. Design a four-week plan with a tiny starting version, a cue, a simple way to track it and what to do when I miss a day. My schedule: [schedule].

Summarize this document for a busy reader: three sentences first, then key points as bullets, then any deadlines, numbers or decisions required. Document: [paste text]

Help me decide between [option A], [option B] and [option C]. First ask me which criteria matter and how much. Then build a weighted decision matrix in a table, explain the result and say what could change it.

Create a reusable checklist for [recurring task, e.g. publishing a blog post or closing the month]. Group the steps by stage, keep each item short and verifiable, and mark the steps people most often forget.

I lose focus because of [distractions]. Suggest a realistic focus routine for a [job type] with about [number] meetings a day, including how to batch messages, set boundaries with colleagues and get back on track after interruptions.

Write an [Excel or Google Sheets] formula that [describe what you need], given this layout: [columns and a few example rows]. Explain how it works and how to adapt it when the data range grows.

Here is a messy brain dump of everything on my mind: [paste text]. Turn it into an organized list grouped by area, such as work, home, errands and ideas, with a clear next action for each item, and point out anything that looks urgent.

Help me turn my goal [goal] for the next [quarter or year] into one objective and three measurable key results. Ask about my starting point first, then suggest weekly actions that move each key result.

Write a delegation brief for handing [task] to [person or role]. Include the goal, context, what done looks like, the deadline [date], available resources, decisions they can make alone and when we will check in.

Here is our recurring meeting schedule: [meetings with length, attendees and purpose]. Suggest which meetings could be shorter, merged, handled in writing or cancelled, and draft a short message proposing the changes to the team.

I need to learn the basics of [software or tool] in one week for [purpose]. Give me a seven-day plan with 30-minute daily exercises, the 10 features I'll use most and the keyboard shortcuts worth memorizing.

Create [number] reusable email templates for situations I handle often: [list situations]. Use placeholders in curly braces for the parts that change each time, and keep every template short and polite.

I keep putting off [task] because [reason, if you know it]. Ask me two questions to understand what is blocking me, then suggest the smallest possible first step I can take in the next 10 minutes.

Create a 10-minute end-of-day shutdown routine for a [job type]. Include capturing loose ends, choosing tomorrow's top three tasks and a clear signal that the workday is over.

Suggest a simple note-taking system for someone who [describe needs, e.g. attends many meetings and reads a lot] and uses [app or paper]. Explain the folder or tag structure, give a template for meeting notes and one for reading notes, and add a weekly habit to keep it tidy.